Controls proportionate to the business, and the ones that are never optional.
Esshaki Legal Media TeamCurrent as of February 2022
Private companies rarely need a full audit committee, and every one of them
needs a small set of financial controls.
Segregation of duties. The person who approves payments should not be the
person who enters vendors, reconciles the account, or signs checks. In a small
business this may mean an owner performing a review rather than hiring another
person.
Bank reconciliation reviewed monthly by someone other than the preparer,
with the statements delivered directly to the reviewer.
New vendor and change-of-bank-details verification by callback to a known
number. Payment redirection fraud is the most common financial loss in small
businesses and this single control prevents most of it.
Payroll changes reviewed against source documents.
Expense approvals with defined thresholds.
Financial statements produced monthly and reviewed against budget, with
variances explained.
Annual external review or audit where lenders, investors or a future sale
make it worthwhile.
Board reporting. A short financial package before each meeting rather than
at it.
Insurance. Crime and fidelity coverage sized to the exposure, and social
engineering coverage, which is frequently a separate sublimit.