Exempt or non-exempt: the classification that drives overtime
Paying a salary does not make someone exempt. The duties test does, and it is where employers get caught.
Esshaki Legal Media TeamCurrent as of December 2023
Wage-and-hour exposure is usually not about pay rates. It is about whether
people who should have been paid overtime were treated as exempt.
Exemption generally requires all of: payment on a salary basis, at or above
a minimum salary threshold, and performance of exempt duties. All three,
not any one.
Salary basis means a predetermined amount not subject to reduction for
variations in quality or quantity of work. Docking an exempt employee’s pay for
partial-day absences can destroy the exemption — sometimes for an entire class of
employees, not just the one docked.
The threshold is set by regulation and changes; an exemption valid when the
salary was set may not survive an increase in the threshold.
Duties is where most misclassification lives. The common exemptions —
executive, administrative, professional — each have specific requirements, and
the analysis turns on what the person actually does day to day, not on their job
title. “Manager” in a title proves nothing. Whether they genuinely supervise two
or more employees and have real authority over hiring and firing does.
The exposure compounds: unpaid overtime, often liquidated damages, attorneys’
fees, and a limitations period measured in years. And because classification is
applied to a role rather than a person, one misclassified position is usually
several employees and a potential collective action.